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Tender Details
- Country: Somalia
- Summary: Procurement of ICT Equipment
- SOT Ref No: 51808054
- Deadline: 10 Apr 2021
- Competition: ICB
- Financier: Other Funding Agencies
- Purchaser Ownership: -
- Tender Value: Refer Document
- Notice Type: Tender
- Document Ref. No.: N_38_2021_SOM
- Purchaser's Detail :
- Description :
- Quotation are invited for Procurement of ICT Equipment. REQUEST FOR QUOTATION PROCUREMENT OF ICT EQUIPMENT RFQ NO. N_38_2021_SOM Date: March 30, 2021 Dear Sir / Madam, You are kindly requested to submit your Quotation for the supply of ICT Equipment described in Annex B. We also request that your Quotation is submitted using the format specifically detailed in Annex C. Quotations submitted by email must be limited to a maximum of 10MB, virus-free and no more than two email transmissions. They must be free from any form of virus or corrupted contents, or the quotations shall be rejected. Quotation shall be evaluated based on lowest priced Quotation meeting requirements as per the criteria set in Annex A, point q. In the event of a discrepancy between the unit price and the total price (obtained by multiplying the unit price and quantity), the unit price shall prevail and the total price shall be corrected by IDLO. If the Bidder does not accept the final price based on IDLO-s correction of errors, its Quotation will be rejected. The Bidders shall not vary their prices for any reason after the deadline of the tender and while the Quotation is still valid. At the time of award of Contract, IDLO reserves the right to vary (increase or decrease) the quantity of Goods by up to a maximum twenty-five per cent (25%) of the total offer, without any change in the unit price or other terms and conditions. IDLO is not bound to accept any Quotation, nor award a Contract, nor be responsible for any costs associated with a Bidder-s preparation and submission of a Quotation, regardless of the outcome or the manner of conducting the selection process. IDLO encourages every prospective Supplier to avoid and prevent conflicts of interest, by disclosing to IDLO if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, specifications, cost estimates, and other information used in this RFQ. By submitting a Quotation in response to this information, Bidders are confirming acceptance of IDLO-s General Terms and Conditions in full and Payment Policy of payment within 30 days after delivery of service on presentation of complete and correct invoice. This Request for Quotation (RFQ) is comprised of: Instruction to Bidders Annex A Technical Specifications Annex B Supplier-s Quotation Annex C IDLO General Terms and Conditions for the Procurement of Goods or Services and IDLO Supplier Code of Conduct Annex D For any questions/clarifications related to this RFQ please contact IDLO on tenders@idlo.int and mention RFQ NO. N_38_2021_SOM in the subject section of your email no later than 48 Hours prior to the deadline for submission. Thank you and we look forward to receiving your quotation. Sincerely yours, IDLO | International Development Law Organization Somalia Country Office RFQ NO. N_38_2021_SOM 3 Annex A Instructions to Bidders a. Description of requested Goods See Annex B b. Deadline for Quotation The Quote shall be addressed to IDLO on or before Date: April 10, 2021 Time: 15:00 hours Rome, Italy / 5PM Somalia Time c. General Terms and Conditions Any bid submission will imply the unconditional acceptance of IDLO General Terms and Conditions for the Procurement of Goods and adherence to the Supplier Code of Conduct. d. Payment Terms IDLO will conduct the payment within 30 days after satisfactory receipt of all goods and upon submission of the invoice by the Supplier. e. Conditions for Release of Payment IDLO Acceptance of Goods Form based on full compliance with RFQ requirements f. Validity of Quotation starting from the Deadline of the Tender 90 days In exceptional circumstances, IDLO may request the Bidder to extend the validity of the Quotation beyond what has been initially indicated in this RFQ. The Bidder shall then confirm the extension in writing, without any modification whatsoever on the Quotation. g. Quotations Submission All quotations shall be submitted through the following e-mail address: tenders@idlo.int h. Partial Quotations ☐ Not permitted ☒ Permitted Bidders may submit quotatins for one or more lots. i. Place of Delivery Goods are to be provided to: 1. ADR Center Garowe, Puntland State of Somalia. 2. ADR Center Kismayo, Jubaland State of Somalia 3. ADR Center Dollow, Jubaland State of Somalia 4. ADR Center Qardo, Puntland State of Somalia. 5. ADR Center Beletweyna, Hirshabelle State of Somalia 6. ADR Center Baidoa, Southwest State of Somalia 7. ADR Center Afgoye, Southwest State of Somalia 8. ADR Center Abadwaq, Galmudug State of Somalia 9. ADR Center Galkacayo, Galmudug State of Somalia 10. Ministry Of Judiciary, ADR Unit (Kismayo)-Jubaland State of Somalia 11. Ministry Of Judiciary, ADR Unit (Jawhar)- Hirshabelle State of Somalia 12. Ministry Of Judiciary, ADR Unit (Baidoa)- Southwest State of Somalia 13. Ministry Of Judiciary, ADR Unit (Dhusamareeb)- Galmudug State of Somalia RFQ NO. N_38_2021_SOM 4 j. Delivery Terms Goods will be delivered within 45 days after receipt of PO or contract from IDLO. Incoterms Delivery at Place (DAP) including Customs Clearance to the Locations in Section i. Place of Delivery k. Customs clearance, if needed, shall be done by: ☐ IDLO ☒ Supplier ☐ N/A l. Currency of Quotation Quotations shall be nominated exclusively in US Dollars.Note: (Local Suppliers must comply with any applicable laws regarding doing business in other currencies) m. Value Added Tax on Price Quotation ☒ Must be inclusive of VAT and other applicable indirect taxes ☐ Must be exclusive of VAT and other applicable indirect taxes n. Preliminary Documents to be Submitted ☒ Annex C duly signed and stamped, and in accordance with the list of requirements in Annex B; ☒ A statement whether any import or export licenses are required in respect of the goods to be purchased including any restrictions on the country of origin, use/dual use nature of goods or services, including and disposition to end users; ☒ Confirmation that import or export licenses of this nature have been obtained in the past and an expectation of obtaining all the necessary licenses should the quotation be selected; ☒ Quality Certificates for the Goods (ISO, etc.); ☒ Latest Business Registration Certificate; ☒ Latest Internal Revenue Certificate / Tax Clearance; ☒ Manufacturer-s Authorization of the Company as a Sales Agent (if Supplier is not the manufacturer); ☒ Mínimum of two (2) years of relevant experience in delivering Services of similar nature PO / Contracts with entities in the past 3-5 years. ☒ NIC and Passport copies of bidder key members. ☐ Patent Registration Certificates (if any of technologies submitted in the quotation is patented by the Supplier); ☐ Certificate of Exclusive Distributorship in the country (if applicable, and if Supplier is not the manufacturer); ☐ Complete documentation, information and declaration of any goods classified or may be classified as “Dangerous Goods”. ☐ Others o. Special Packing Requirement ☒ N/A ☐ Yes, [specify] __ p. After-sales services required, if applicable ☒ Warranty on Parts and Labour as per each Lot in Annex B ☒ Technical Support ☒ Provision of Service Unit when pulled out for maintenance/ repair for after sales service ☐ Others RFQ NO. N_38_2021_SOM 5 q. Evaluation Criteria Evaluation will be done according to the following order of priorities: 1. Full submission of Preliminary Documents (as per Annex A, point n.) 2. Technical responsiveness 3. Comprehensiveness of after-sales services, as per Annex A, point p, if applicable. 4. Earliest Delivery Date 5. Lowest price r. Liquidated Damages ☐ N/A ☒ Yes - For late delivery of Goods, IDLO shall be entitled to claim liquidated damages from the Contractor in accordance with Article 23 of the General Terms and Conditions. Liquidated damages for inferior quality or non-conformance of specifications of Goods will be assessed on a case-by-case basis in accordance with the severity of the problem as determined solely by IDLO. The application of this liquidated damages provision shall not relieve the Contractor of its obligations or liabilities pursuant to this Contract. RFQ NO. N_38_2021_SOM 6 ANNEX B TECHNICAL SPECIFICATIONS Specifications of Goods: DELIVERY LOCATION: Each UNIT per LOT to be delivered to: 1. ADR Center Garowe, Puntland State of Somalia. 2. ADR Center Kismayo, Jubaland State of Somalia 3. ADR Center Dollow, Jubaland State of Somalia 4. ADR Center Qardo, Puntland State of Somalia. 5. ADR Center Beletweyna, Hirshabelle State of Somalia 6. ADR Center Baidoa, Southwest State of Somalia 7. ADR Center Afgoye, Southwest State of Somalia 8. ADR Center Abadwaq, Galmudug State of Somalia 9. ADR Center Galkacayo, Galmudug State of Somalia 10. Ministry Of Judiciary, ADR Unit (Kismayo)-Jubaland State of Somalia 11. Ministry Of Judiciary, ADR Unit (Beledweyne)- Hirshabelle State of Somalia 12. Ministry Of Judiciary, ADR Unit (Baidoa)- Southwest State of Somalia 13. Ministry Of Judiciary, ADR Unit (Dhusamareeb)- Galmudug State of Somalia LOTS ITEM NAME ITEM SPECIFICATIONS UNIT OF MEASURE TOTAL QUANTITY OF UNITS 1 ALL-IN-ONE DESKTOP COMPUTER All-in-One Desktop Computer Standing screen display size: 21.5 Inches CPU Model: Core i5 Generation: 10th or 9th generation Computer Memory Size: 8 GB Screen Resolution: 1920 x 1080 Max Screen Resolution: 1920x1080 Graphics Coprocessor: Intel UHD Graphics 610 Card Description: Integrated Wireless Type: 802.11ab Hardware Platform: PC Operating System: Windows 10 Processor Brand: Intel Processor Count: 2 CPU Speed: 2.90 GHz Computer Memory Typed SDRAM Hard Drive Interface: Serial ATA Hard disk size: 512 GB Warranty: 1 year UNIT 13 UNITS RFQ NO. N_38_2021_SOM 7 DELIVERY LOCATION: Each UNIT per LOT to be delivered to: 1. ADR Center Garow
- Documents :
Purchaser : IDLO - INTERNATIONAL DEVELOPMENT LAW ORGANIZATION
Garowe, Puntland State
Email :tenders@idlo.int
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